The email will now move, unread, to its destination.ĭo you have any Outlook productivity tips of your own? Go ahead and share them with us on Twitter or Facebook, or by sending us an email. Choose a folder from the list and click on it. You will see a list of your most recently used subfolders.ģ. The difference is that you can choose the destination from a drop-down list of your 10 most recently used folders.Ģ. Like the Move to Folder feature, it allows you to move emails to subfolders with one click. The Move icon, to the right of the Quick Steps box, is another useful time-saver. Bonus tip: Move emails to a recent folder Write, edit and send your email as normal. A new message window will open with the recipient’s address in the To… field.ĥ. The new Quick Step is now in your gallery:Ĥ. Give the Quick Step a name and choose your email recipient(s):ģ. The email will move straight to the subfolder – no dragging and dropping required:Ĭomposes an email to a pre-defined contact or group or recipients (your manager or your teammates, for example).ġ. To use your new Quick Step, select a suitable email and click on the icon in the gallery: Your new action will now appear in the Quick Steps gallery.ĥ.
Give your Quick Step a descriptive name, select an appropriate subfolder and choose if you want emails marked as read:Ĥ. Select New Quick Step > Move to Folder:ģ. Team Email: Creates a blank message addressed to the members of. To Manager: Creates a forwarded copy of the currently selected message with your manager’s address in it.
Moves emails from your inbox to a subfolder with one click.Ģ. The default quick steps include: Move to : Opens a window for you to select a folder to which you’d like to move the message.
Here’s how to set up two of the most useful ones. Quick Steps take a few seconds to configure but can save you many minutes each day. In Outlook 2010 and above, you can use Quick Steps to automate all kinds of common and repetitive tasks – reducing your effort to a single click. If you’re nodding a vigorous YES, here’s something you might find helpful. Ever feel like you spend more time managing emails than doing actual billable translation work?